Cookie Policy 

Cookies policy: cover

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Cookies policy

  1. Introduction

1.1    Our website uses cookies.

1.2    [We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website.] OR [By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.]

  1. About cookies

2.1    A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

2.2    Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

2.3    Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

2.4    Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.

  1. Our cookies

3.1    We use [only session cookies] OR [only persistent cookies] OR [both session and persistent cookies] on our website.

3.2    The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:

(a)    we use [cookie name] to [recognise a computer when a user visits our website] OR [track users as they navigate the website] OR [enable the use of a shopping cart on the website] OR [improve the website's usability] OR [administer the website] OR [prevent fraud and improve the security of the website] OR [personalise the website for each user] OR [target advertisements which may be of particular interest to specific users] OR [validate authenticated users sessions] OR [facilitate the use of our website search engine] OR [[specify purpose]].

[additional list items]

  1. Analytics cookies

4.1    We use [Google Analytics] to analyse the use of our website.

4.2    Our analytics service provider generates statistical and other information about website use by means of cookies.

4.3    The analytics cookies used by our website have the following names: [_ga, _gat, __utma, __utmt, __utmb, __utmc, __utmz and __utmv].

4.4    The information generated relating to our website is used to create reports about the use of our website.

4.5    Our analytics service provider's privacy policy is available at: [http://www.google.com/policies/privacy/].

  1. Third party cookies

5.1    Our website also uses third party cookies.

5.2    [We publish Google AdSense interest-based advertisements on our website. These are tailored by Google to reflect your interests. To determine your interests, Google will track your behaviour on our website and on other websites across the web using the DoubleClick cookie.] OR [We publish Google AdSense advertisements on our website. To determine your interests, Google will track your behaviour on our website and on other websites across the web using the DoubleClick cookie. This behaviour tracking allows Google to tailor the advertisements you see on other websites to reflect your interests (we do not publish interest-based advertisements on this website).] You can view, delete or add interest categories associated with your browser by visiting: http://www.google.com/settings/ads/. You can also opt out of the AdSense partner network cookie using those settings or using the NAI's (Network Advertising Initiative's) multi-cookie opt-out mechanism at: http://www.networkadvertising.org/choices/. However, these opt-out mechanisms themselves use cookies, and if you clear the cookies from your browser your opt-out will not be maintained. To ensure that an opt-out is maintained in respect of a particular browser, you may wish to consider using the Google browser plug-in available at: https://www.google.com/settings/ads/plugin.

5.3    Details of the[ other] third party cookies used by our website are set out below:

(a)    [third party cookie details].

[additional list items]

  1. Blocking cookies

6.1    Most browsers allow you to refuse to accept cookies; for example:

(a)    in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";

(b)    in Firefox (version 47) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and

(c)    in Chrome (version 52), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

6.2    Blocking all cookies will have a negative impact upon the usability of many websites.

6.3    If you block cookies, you will not be able to use all the features on our website.

  1. Deleting cookies

7.1    You can delete cookies already stored on your computer; for example:

(a)    in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);

(b)    in Firefox (version 47), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and

(c)    in Chrome (version 52), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".

7.2    Deleting cookies will have a negative impact on the usability of many websites.

  1. Cookie preferences

8.1    You can manage your preferences relating to the use of cookies on our website by visiting: [URL]

  1. Our details

9.1    This website is owned and operated by [name].

9.2    We are registered in [England and Wales] under registration number [number], and our registered office is at [address].

9.3    Our principal place of business is at [address].

9.4    You can contact us:

(a)    [by post, using the postal address [given above]];

(b)    [using our website contact form];

(c)    [by telephone, on [the contact number published on our website from time to time]]; or

(d)    [by email, using [the email address published on our website from time to time]].

[additional list items]

 

 

Cookies policy: drafting notes

In the UK, the use of cookies on websites is regulated by the Privacy and Electronic Communications (EC Directive) Regulations 2003 (as amended). Cookies are also affected by the Data Protection Act 1998. This policy can be used to help you comply with the information disclosure requirements in that legislation relating to cookies.  The policy should be used in conjunction with, or as an element of, a privacy policy.  To use this template you will need to know about the cookies employed on the website. Specifically, you will need to know the name/ID of each cookie, and the purpose for which each cookie is used.

Section 1: Introduction

Section 1.2

The inclusion of this statement in your privacy policy will not in itself satisfy the requirements of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as regards consent to the use of cookies. Guidance concerning methods of obtaining such consent is included on the Information Commissioner's website (http://www.ico.gov.uk).

  • How will you gain users' consent to the use of cookies?

Section 2: About cookies

Section 2.2

Optional element.

Section 2.3

Optional element.

Section 2.4

Optional element.

Section 3: Our cookies

Section 3.1

  • What types of cookies will be used on the website?

Section 3.2

  • Details of cookie used on the website should be provided here.
  • Identify the cookie by name.

Section 4: Analytics cookies

Are cookies used to generate analytics data for the website?

The drafting in this provision assumes that Google Analytics is being used, but can easily be adapted for other cookie-based analytics systems.

Section 4.1

  • Will you use Google Analytics?

Section 4.3

  • What are the names of the analytics cookies used on the website?

Section 4.5

  • At what web address can users view a copy of your analytics service provider's privacy policy?

Section 5: Third party cookies

Does the website serve any third party cookies to users?

Section 5.2

Optional element. Will Google AdSense advertisements be published on the website?

This provision should be included if you publish Google AdSense interest-based advertisements on your website. Additional disclosures will be required if you have not opted out of third-party ad serving. If the website sets any other cookies to users' machines that track behaviour, information about those cookies will also need to be disclosed.

  • Will Google AdSense interest-based advertisements be published on the website (that is, advertisements tailored to a user's particular interests as Google perceives them)?

Section 5.3

Optional element.

  • In respect of each such third party cookie, specify the name of the cookie and give details of the purposes for which it will be used.

Section 6: Blocking cookies

Section 6.3

Optional element. Will the blocking of cookies have a negative effect upon the use of the website from a user perspective?

Section 8: Cookie preferences

Are there any cookie preference management facilities available to users on the website?

Section 8.1

  • Identify the web page users should visit to manage their cookie preferences.

Section 9: Our details

Optional element.

UK companies must provide their corporate names, their registration numbers, their place of registration and their registered office address on their websites (although not necessarily in this document). Sole traders and partnerships that carry on a business in the UK under a "business name" (i.e. a name which is not the name of the trader/names of the partners or certain other specified classes of name) must also make certain website disclosures: (i) in the case of a sole trader, the individual's name; (ii) in the case of a partnership, the name of each member of the partnership; and (iii) in either case, in relation to each person named, an address in the UK at which service of any document relating in any way to the business will be effective. All websites covered by the Electronic Commerce (EC Directive) Regulations 2002 must provide a geographic address (not a PO Box number) and an email address. All website operators covered by the Provision of Services Regulations 2009 must also provide a telephone number.

Section 9.1

  • What is the name of the company, partnership, individual or other legal person or entity that owns and operates the website?

Section 9.2

Optional element. Is the relevant person a company?

  • In what jurisdiction is the company registered?
  • What is the company's registration number or equivalent?
  • Where is the company's registered address?

Section 9.3

Optional element.

  • Where is the relevant person's head office or principal place of business?

Section 9.4

Optional element.

  • By what means may the relevant person be contacted?
  • Where is the relevant person's postal address published?
  • Either specify a telephone number or give details of where the relevant number may be found.
  • Either specify an email address or give details of where the relevant email address may be found.